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Tech Tip of the Week

  • September 14, 2021 - Changing Dates in Canvas
    Written by

    Canvas is a great tool for organizing content and being prepared with content. Despite our best abilities to keep things on pace though, sometimes life gets in the way. The day you have a project planned and there could be a fire drill, or an assembly went long, or you were quarantined. You need to be able to quickly adjust due dates and re-arrange your schedule. 

     

    Quick Adjustments in Canvas 

    Move Due Dates in Calendar View

    Using a due date is important to give students a date to complete a task. It adds the assignment to their schedule (Elementary) or the To-Do (Secondary). Opening each assignment is time-consuming and makes it difficult to see the entire course view. If you bump one assignment a few days, that will influence the following assignments. Using the Calendar you can click and drag the assignment to adjust the due date. This makes it much easier to move and you can clearly see “the big picture” of your course. If you don’t see your event check the colored box on the right side of the calendar for the course you’d like to work with. 

    If you have multiple due dates (maybe for different periods or sections) you will see multiple blocks on the calendar. 

     

    Edit Assignment Dates in Bulk

    If using the Calendar to shift dates is not fast enough you can also use the Edit Assignment Dates tool to shift them in bulk.  Navigate to your course Assignments page. Find the three dots in the upper right corner. Select the Edit Assignment Dates option.

    Select the assignments you’d like to adjust by clicking the checkbox.

    Click on the Batch Edit button :

    Choose how many days to shift.

    in Tech Tip Tuesdays Read 346 times
  • September 21, 2021 - Syncing Canvas to MyStudent
    Written by

    Can you believe it's midterms already?! Since this year we have more teachers using Canvas than ever before, we felt it was a good time to look at the sync process from Canvas to MyStudent. Most of you probably have this information memorized and could cite the exact hours your course syncs over but for the rest of us, it's good to have a reminder. In order for an assignment to sync over to MyStudent there are few things that have to be set in order for it to qualify. These may seem obvious but before reaching out to your EdTech Coach check to make sure all of these are in place.

    Four Things for Grade Syncing

    First. the assignment must have points assigned. Without points, there's no information to sync. 

    canvas points

    Second, the option to include the assignment in the sync must be selected.

    canvas sync

    Third, the assignment must have a due date that is within the quarter's dates. This is how the sync process knows that it belongs in the quarter's grades. The sync will look for any date that is assigned to either a section or everyone and will utilize the first date.

    canvas due dates

    Lastly, the assignment must be published. Any unpublished assignments are ignored by the sync process. 

    canvas published

    One more thing to check. If you select the option to not count the assignment on the final grade then our sync will also ignore it. Make sure it is not selected.

    canvas do not count assignment towards final grade

    To quickly check that everything is set up correctly, navigate to your Assignments Page. Here you can check all 4 settings in one view. Look down the list and make sure the basics are set.

    canvas assignment sync

    A few more helpful reminders:

    • Before you delete an assignment make sure to remove the sync status.
    • The sync only travels one direction Canvas ---> MyStudent and not the other way.
    • Be patient. If you grade late at night (you know who you are) it may not show up until later the next morning in MyStudent.

    So what does this button do?

    mystudent canvas sync button

    Think of the sync as having three distinct locations. Using the illustration of a few buckets below with each bucket holding grades information that will be transferred from one to another during certain processes. When you update grades in Canvas that information is stored there until the sync runs Monday through Friday from 7 am to 9 pm hourly. That process initiates on the hour, meaning that pouring all that data from one bucket (Canvas) into the next bucket (Cache) may take up to 40 or so minutes for your data to come over. Waiting around two hours during those time slots would ensure that the process has had sufficient time to run. Once that data resides in the Grades Cache location it waits until MyStudent is either opened or refreshed to pour the updated information. If you open your gradebook in the morning at 7 am unless you close the gradebook and reopen or click the Canvas Sync button, your data will remain what was loaded at 7 am. The Canvas Sync button takes the information waiting in the Grades Cache location and brings it into your gradebook (MyStudent). It's more of a refresh button. It doesn't initiate the sync but instead pulls any info waiting from the sync process.

     

     buckets of data with arrows

     If you are interested in reading our FAQs about the sync process click here.

     

    More Canvas Sync Information
    Grades
    - Mon-Fri 7am-9pm hourly
    Course creation and enrollments 
    - Elementary: Mon-Fri 8am-5pm hourly
    - Secondary: Mon-Fri 4am-4pm every four hours
    - WOL: Mon-Sat 3:30am
    - Library courses: Sat 12am
    User creation and updates
    - Students/Employees: Mon-Fri 7am-4pm hourly
    - Guardians: Mon-Sat 3am

    in Tech Tip Tuesdays Read 325 times

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